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riteSCAN 8 PO Receipt Guide

RiteSCAN 8 Purchase Order Receipt Introduction


The riteSCAN Purchase Order Receipt module replicates the “Purchase Order Receipt” program in SYSPRO. The SYSPRO help file will also be useful in learning more about the process and the various fields available.


riteSCAN PO Receipt can be found under the Picking & Receive tab in riteSCAN 8. This module allows the user to receive items into inventory from Purchase Orders in real time. This guide will cover the use of the PO Receipt module and its major settings.



Important Settings & Options


The PO Receipt module supports several different modes which will affect how the module looks and behaves. As follow is a brief description of settings which will affect the module. The riteSCAN Administration Guide should be reference for more information on how to setup riteSCAN. 



Multi Bin

SYSPRO's Multiple Bin system allows users to keep track of the exact location of stock items in a warehouse, or to keep track of an item in different locations within the same warehouse.


If Multi Bin is enabled in Syspro, RiteSCAN will automatically show a field for this information.



Serialized Stock Codes

SYSPRO's Serial Tracking system allows users to capture and maintain serial numbers for existing stock items held in the Inventory system. 


If the Stock Code being received is Serialized, RiteSCAN will automatically show a field for this information.



Lot Traceable Stock Codes

SYSPRO’s Lot Traceability system allows users to track materials from vendor receipt through delivery of the product to the customer.


If the Stock Code being received is Lot Traceable, RiteSCAN will automatically create a field for this information.



Single Vs Batch Mode

Transaction Mode can be found in the Roles Setup field and sets the mode of operation for the module between Single mode (post one transfer at a time), Batch mode (queue up multiple transfers for one single post), or Both (allows the User to switch between Single and Batch modes). In Single mode, each line gets its own GRN. In Batch mode, multiple lines get the same GRN when you click post.


If you are unsure whether you are in single or batch mode, see section 2.1




Purchase Order Receipt Walkthrough


The PO Receipt process will be slightly different depending on the settings. The process is outlined below from start to finish.



Main screen


As you enter the Purchase Order Receipt screen, it will look like one of the two following images.

Single Mode

Batch Mode


Single Mode


In single mode, scan or enter Purchase Order Number. To view the contents of the Purchase Order, tap on the View Lines button.


Scan or enter the Stock Code or Line.


Scan or enter Quantity. The below image shows an item that is Multi Bin and Lot Traceable. If the item needs inspection, a message will appear.



Optionally enter Note, Reference, Supplier Note, and Job number.



To mark an item as Complete, check the checkbox labeled Complete.


Click Post.



Description automatically generated with medium confidence



Batch Mode


Scan or enter the Purchase Order number.




After entering PO number, you will see the lines of the order.



Scan or enter Stock Code or select the Stock Code by clicking on/tapping on the line.


Scan or enter quantity.


The above item is not Lot Traceable, but it is Serialized. If the item needs to be received into Inspection, a message will appear, as shown above.


Optionally enter Note, Reference, Supplier Note, and Job number.


To mark an item as Complete, check the checkbox labeled Complete.


Click Save.


Repeat this process for all Lines being received. Click Post when done with the PO.



Additional Help and Support

If you need additional assistance, we are here to help. Visit our support portal or contact our support team.


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